Privacy Policy for Recsure Personnel Ltd

Recsure Personnel Ltd ("we", "our", "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy will inform you how we collect, use, and safeguard your personal information when you engage with us, including when you use our services, visit our website, or communicate with us in any way.

Recsure Personnel Ltd is registered in the United Kingdom under company number 15181688, with its registered office at 8 Hollinswood Court, Stafford Park 1, Telford, Shropshire, United Kingdom, TF3 3DE.

This Privacy Policy outlines the types of personal data we collect from job candidates, clients, suppliers, and other individuals we interact with, how we process it, and your rights in relation to your personal data.

By using our services or interacting with us, you acknowledge that you have read and understood this Privacy Policy.

We may collect, use, store, and transfer different kinds of personal data, including but not limited to:

• Contact Information: Name, email address, phone number, address.
• Employment History: CV/resume details, employment history, education history, references.
• Identification Data: Date of birth, nationality, work permit status, National Insurance number, passport, or other ID documentation.
• Financial Information: Bank account details for payroll purposes.
• Other Information: Salary expectations, interview notes, and any other personal data you provide in your application.

2.2 Clients

• Business Information: Company name, contact details of your staff (name, email, phone).
• Contractual Information: Details of contracts, agreements, and recruitment needs.

• Contact Details: Business name, contact name, email address, phone number.
• Financial Information: Payment details, invoicing information.

We collect and process your personal data for the following purposes:

• Recruitment Services: To match candidates with job opportunities, including processing job applications, sharing CVs with potential employers, and arranging interviews.
• Client and Supplier Management: To provide recruitment services to clients, manage supplier relationships, and fulfill contractual obligations.
• Legal Compliance: To comply with our legal obligations, such as right-to-work checks, tax reporting, and compliance with employment regulations.
• Communications: To respond to inquiries, provide updates on our services, and keep you informed about relevant job opportunities (for candidates) or recruitment needs (for clients).
• Improvement of Services: To improve and develop our services and website functionality based on user feedback and interaction.

We process your personal data based on one or more of the following legal bases:

• Consent: When you have given explicit consent for us to process your data (e.g., subscribing to job alerts).
• Performance of a Contract: When processing is necessary to fulfill the terms of a contract or to take steps at your request before entering into a contract.
• Legal Obligation: When processing is necessary for us to comply with legal or regulatory obligations.
• Legitimate Interests: When it is in our legitimate interest to process your data, provided that those interests are not overridden by your fundamental rights (e.g., for the purpose of recruitment services, business operations, or marketing communications).

We may share your personal data with the following third parties:

• Clients: To provide recruitment services, we may share your CV or personal information with potential employers.
• Third-Party Service Providers: We may use third-party providers for payroll processing, background checks, IT services, or other business functions.
• Legal and Regulatory Authorities: If required by law, we may share personal data with government authorities or regulatory bodies.
• Professional Advisors: We may share information with legal advisors or auditors when necessary for compliance, legal, or business purposes.

We will never sell your personal data to third parties for marketing purposes.

We may transfer your personal data to countries outside the European Economic Area (EEA) if our service providers or partners are based in other jurisdictions. When transferring your data internationally, we ensure appropriate safeguards are in place to protect your privacy, including data protection agreements or ensuring that the recipient country is deemed to have adequate protection by the UK authorities.

We take the security of your personal data seriously. We have implemented appropriate technical and organizational measures to safeguard your personal information against unauthorized access, disclosure, alteration, or destruction. These measures include encryption, firewalls, and secure access protocols.

We will only retain your personal data for as long as necessary to fulfill the purposes for which we collected it, including for legal, accounting, or reporting requirements.

For job candidates, we will retain your personal data for up to 2 years following the last meaningful interaction unless you request otherwise. For clients and suppliers, we will retain data for the duration of the business relationship and any legally required retention period.

You have the following rights regarding your personal data:

• Right to Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can request correction of any incomplete or inaccurate data we hold about you.
• Right to Erasure: You can request that we delete your personal data, subject to legal or contractual obligations.
• Right to Restrict Processing: You can ask us to suspend the processing of your personal data in certain circumstances.
• Right to Object: You can object to the processing of your data where we are relying on legitimate interests.
• Right to Data Portability: You can request the transfer of your data to you or a third party in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us at the details below.

We use cookies on our website to improve functionality and user experience. For more information about how we use cookies and how you can manage your cookie preferences, please refer to our Cookie Policy.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website, and where necessary, we will notify you by email or other means.

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

Recsure Personnel Ltd
8 Hollinswood Court, Stafford Park 1,
Telford, Shropshire, United Kingdom, TF3 3DE
Email: alex@recsurepersonnel.co.uk
Phone: 07377 550349

By using our services, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, and processing of your personal data as described herein.

Last updated: 15th October 2024